Web Job Fiscal Closure and Reopening Procedure

Purpose

To support accurate fiscal reporting, reconciliation, and financial management within the University of Washington Workday system, C2 establishes a monthly web job closure process for active projects with ongoing charges.

Procedure

At the end of each fiscal month, web jobs with accumulated charges exceeding $500 will be reviewed and closed to align with UW month-end reconciliation processes in Workday.

For projects that remain active and require continued production or services, a new web job will be established at the beginning of the following month to continue tracking project-related activity and expenses. A new job number will not be created for projects that have been completed or where no additional work is anticipated.

This process ensures that:

• Project charges are accurately captured within the appropriate fiscal reporting period.
• Financial records remain organized and aligned with UW Workday reconciliation requirements.
• Ongoing projects maintain continuity while providing clear separation of monthly billing activity.

Client Impact

The closure of a web job for fiscal reconciliation purposes does not indicate the completion or cancellation of a project. For active projects, work will continue under the newly created web job number, which should be referenced for future requests and production activity.

C2 will continue to manage web job activity in alignment with UW financial processes while supporting accurate reporting, efficient reconciliation, and effective project tracking.